Toolbox / Export quotation
Export Quotation Format & Generator for Indian Exporters
Fill in your lines and terms and get a clean quotation for an EU, Gulf or US buyer, with a live preview and three print layouts. Totals are exact to the cent, the same price can be shown on several Incoterms, and your draft stays in this browser. There is no sign-up.
Exporter and buyer
Exporter (you)
Buyer
Quotation
Line items
Look up HS codes (official sites)
- World Customs Organization: HS nomenclature
- India: DGFT ITC (HS) classification
- EU: Customs tariff (TARIC)
- US: Harmonized Tariff Schedule search
The tool stores no tariff data. Type the code your forwarder or customs broker confirms.
Packing details for the container estimate (optional)
Trade terms
Price block
Additions (added after the discount)
Enter freight and insurance only on terms where you pay them (for example CFR, CIF, CPT, CIP). The multi-Incoterm view reads packing, freight and insurance from here.
Tax treatment
- An export of goods is a zero-rated supply under section 16 of the IGST Act. A registered exporter may supply under a bond or Letter of Undertaking (LUT) without payment of integrated tax. single source cbiccbic
- The LUT is furnished before the zero-rated supply (rule 96A of the CGST Rules). A late LUT may be condoned where the export is established. single source cbic
- If goods exported under an LUT are not exported within three months of the invoice date (or such further time as the Commissioner allows), the tax with interest falls due within fifteen days after that period. single source cbic
- The LUT is furnished online on the GST portal in FORM GST RFD-11, for a financial year chosen on the form. single source gstn
Rates are never preset: type the rate your CA or customs broker confirms. This is not tax advice.
Rounding and INR display (optional)
| Subtotal | USD 0.00 |
|---|---|
| Total | USD 0.00 |
Order of operations: line discount, subtotal of the lines that are not optional, discount, additions, then tax on the discounted value (plus any addition you mark taxable).
Same quote on several Incoterms
Payment terms and bank details
Bank details (printed on the quotation)
Payment fraud is common in export trade. Tell the buyer to confirm these bank details by phone, on a number they already hold, before the first payment and after any change. Never accept new bank details by email alone. Bank details stay out of share links, WhatsApp text and the email body.
Send it
- Add at least one priced line that is not optional.
“Print / Save as PDF” opens your browser’s print dialog; choose “Save as PDF” as the destination. Nothing is uploaded. The WhatsApp text is a short summary with no address, contact or bank details.
Share link
By default the link carries lines, trade terms, prices and the payment structure only. It carries no names, addresses, IDs, notes or bank details. Line descriptions and specifications are included, so keep buyer names out of them.
Draft
Your draft saves automatically in this browser and expires after 30 days. It includes bank details and any logo, so use Clear draft on a shared computer. The JSON file holds the whole quotation (parties and bank details too): store it privately.
Price it properly before you send
Work out what the buyer really pays on each term with the Incoterms and landed cost tool, and size the shipment with the CBM and container loading estimator.
Where the tax statements come from
Statements and official pages (fetched 2026-10-19)
| Statement | Status | Source |
|---|---|---|
| An export of goods is a zero-rated supply under section 16 of the IGST Act. A registered exporter may supply under a bond or Letter of Undertaking (LUT) without payment of integrated tax. | single source | |
| The LUT is furnished before the zero-rated supply (rule 96A of the CGST Rules). A late LUT may be condoned where the export is established. | single source | |
| If goods exported under an LUT are not exported within three months of the invoice date (or such further time as the Commissioner allows), the tax with interest falls due within fifteen days after that period. | single source | |
| The LUT is furnished online on the GST portal in FORM GST RFD-11, for a financial year chosen on the form. | single source | |
| The other route is to pay integrated tax on the export and claim a refund of it (section 54 of the CGST Act). Section 16 as now published lets the Government notify the classes of persons or goods for which this route is open, so check that yours is covered. | single source | |
| An Importer-Exporter Code (IEC) from DGFT is needed to export goods unless the exporter is specifically exempted. | single source |
Verified means two independent publishers state it; single source means one. A statement is single-source when every page behind it comes from one body (CBIC, GSTN or DGFT). Rules and notifications change: confirm with your CA or customs broker. Rule 96A itself is cited only through the CBIC circular that quotes it. Nothing here is tax advice.
This tool prepares a quotation from the numbers you type. It is not tax, legal or banking advice. Confirm GST treatment, HS codes and payment terms with your CA, customs broker and bank. Everything is calculated in your browser; nothing is sent to a server.
Frequently asked questions
What should an export quotation include?
Exporter and buyer details, quotation number, date and validity, each line with description, specification, HS code, unit, quantity, price and lead time, the Incoterm with its named place, ports and origin, packing and inspection, payment terms and bank details.
What is the difference between a quotation and a proforma invoice?
A quotation is an offer: prices and terms for the buyer to accept. A proforma invoice is a preliminary invoice, usually issued after acceptance for an advance payment, a letter of credit or an import licence. Neither replaces the commercial invoice that goes with the shipment.
What does export under LUT mean on a quotation?
An export of goods is a zero-rated supply under section 16 of the IGST Act. A registered exporter that has furnished a Letter of Undertaking (LUT) in FORM GST RFD-11 for the financial year can export without paying integrated tax.
How long should an export quotation be valid?
Long enough for the buyer to approve and raise an order. The tool sets 30 days by default and you can change it; use a shorter validity when material prices or freight move quickly.
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